Your Team Deserves to Get Paid Right. You Deserve to Stop Worrying About It.
Payroll feels simple until something goes wrong.
You forget to submit payroll taxes. Or you miscalculate overtime. Or you miss a W-2 deadline. And suddenly the IRS is sending you a penalty notice for $3,000—plus interest—for a mistake you didn't even know you made.
We actually do your payroll. Correctly. Compliantly. On time. Every time.
It's Not Just Cutting Checks—It's 14 Different Compliance Tasks
When we say "payroll," here's what we're actually managing for you:
The Obvious Stuff:
- Processing paychecks (direct deposit or printed checks)
- Calculating gross pay, deductions, net pay
- Tracking PTO, sick leave, overtime
The Compliance Stuff (That Gets You Penalized):
- Federal payroll tax deposits (due within 1-3 days of payroll)
- State payroll tax deposits (varies by state)
- Quarterly Form 941 filings
- Annual Form 940 (FUTA) filings
- W-2 and W-3 preparation and filing
- 1099 preparation for contractors
- State unemployment insurance (SUI) payments
- New hire reporting (required in all states within 20 days)
- Workers' comp audits and reporting
The Stuff That Breaks Without Someone Watching:
- Tax rate changes (they change annually, sometimes mid-year)
- Benefit deductions syncing with your health insurance
- Employee classification (exempt vs. non-exempt, employee vs. contractor)
- Multi-state payroll compliance (if you have remote workers)
Missing any one of these can cost you thousands in penalties. That's why just using Gusto or ADP isn't enough—you need someone actually managing the entire ecosystem.
Bookkeeping and Payroll, All Under One Partner
When your bookkeeping and payroll are disconnected, you create more work and more risk.
As your financial health partner, we manage both. This means your payroll data flows perfectly into your P&L, your payroll taxes are correctly accounted for, and you have one 'hand-holding' partner to ask, instead of two (or three).
Services Include:
New hire setup and onboarding
We handle all the paperwork and compliance requirements when you hire someone—collecting forms (I-9, W-4, state tax forms), setting them up in payroll with correct withholdings, and reporting them to your state within the required deadline. This ensures proper employee classification and prevents penalties for missing registration requirements.
Running payroll (via Gusto or ADP)
We process your entire payroll each pay period—calculating wages, overtime, deductions, and taxes, then submitting tax deposits to the IRS and state agencies on time. You approve hours, we handle everything else, ensuring accurate paychecks and compliance with zero missed deadlines.
Benefits integration
We oversee your benefits (health, 401k, etc.) to ensure deductions match what's actually charged. Since some providers don't sync with Gusto or ADP, we manage the manual tasks to guarantee execution. When rates change, we update payroll so contributions stay accurate and reach the right accounts.
Real Results.
Businesses that got their finances right
Is This Right for Your Business?
See what separates our payroll services from the rest
How We Build Your Financial Foundation
We don't believe in one-size-fits-all solutions. Your business is unique, so your financial strategy should be too. Here's how we work with you to get it right.
We typically bundle payroll with bookkeeping because they work better together. Let's talk about what makes sense for you.
Schedule a Consultation
Pick a time below to chat with Juan Carlos. We’ll diagnose the issues, give you an honest assessment, and show you the path from chaos to clarity.